Special Projects Coordinator - Philippines

Role
A Special Projects Coordinator is sought by Red Planet Hotels, to oversee and manage the execution, by others, of the redesign, refurbishment and rebranding of multiple (10+) existing hotel properties within Metro Manila and the regions, over a two year period.

Responsibilities
The Special Projects Coordinator will be required to perform the following :
(a) Establish and maintain positive relationships with the third party developer responsible for project delivery.

(b) Maintain clear communication between RPH, the developer and his consultant team regarding the requirements for, and status of, all activities pertaining to the agreed objectives.

(c) Assist in the conceptualization and definition of the project brief, for each refurbishment programme.

(d) Advise the developer on structures, processes, strategies and methods for effective project execution.

(e) Provide supporting documentation, data, specialist supplier and contractor contact information in support of the developer’s efforts.

(f) Coordinate the review and approval of design submissions and RPH approvals from concept through to completion

(g) Inspect and review projects at all stages of work to monitor compliance with standards, building and safety codes, and other applicable regulations.

(h) Coordinate with technical, operational, legal, financial and administrative staff, workers, and clients, representing RPH, or its business partners in the context of physical project development.

(i) Oversee the developer’s process of obtaining all necessary permits and licenses, both pre and post construction.

(j) Inspect, direct, and supervise works on site as may be necessary to support the developer and/or his on-site team, and assist in maintain the effective progress of work.

(k) Successfully manage and administer any procurement contract(s) for items under RPH responsibility.

(l) Prepare and submit regular progress reports and exception reports on an as required basis.

(m) Contribute to the developer’s value engineering activities leading to cost and time savings, in the context of maintaining standards.

(n) Confer with the developer, his staff, supervisory personnel, contractors, and design professionals to discuss and resolve matters such as work procedures, complaints, and construction problems that may jeopardise the progress of works.

(o) Play a central role in the effective preparation of hotel areas for handover to Operational staff and opening to the public.

(p) Liaise and coordinate with retail tenants who may be fitting out facilities within the hotels, both during and after construction.

(q) Work with specialist Head Office personnel responsible for approved policies, processes, and brand standards; coordinating, and seeking approvals as necessary for specific projects, and or key works during the projects.

(r) Maintaining comprehensive electronic documentation and records, on the company file server system, for all projects and for all related communications.

(s) Ensure that the status of all projects is regularly and comprehensively reported to the SVP Technical Services.

(t) Additional tasks and responsibilities as required in the execution of the company’s business plan

Profile:
The Special Projects Coordinator will have a positive, hands-on and ‘can do’ approach to the role, with strong people management skills to influence and coordinate the timely roll-out of rebranded properties by third parties.
The Special Projects Coordinator will typically have had direct experience of project planning, management of the design process, will have overseen construction and refurbishment works on site and managed the final handover and occupation of properties.
A creative approach to problem solving will be an important characteristic for the successful candidate.
The candidate is expected to be a construction professional, with graduate qualifications in project management, design or another construction related discipline.
Prior work experience for a reputable employer and/or Clients, is anticipated. Experience in the design and building of hotels, and/or major roll-out programmes would be advantageous.
Some experience in the use of project planning software (eg MS Project) is expected.
International work experience would be advantageous, as would any overseas qualifications and/or memberships of related professional bodies that the candidate may have.
Strong oral communication skills in both Tagalog and English, as well as good written and spoken English is a fundamental requirement.

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